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Freelancer invoice template

For designers, writers, developers and other independent professionals who bill per project or per hour.

What to include

• Your name or business name and contact details
• Your client's name and billing address
• A unique invoice number and the invoice date
• What you delivered — the project, milestone or the hours worked and your hourly rate
• The total, the due date and your payment terms
• How to pay you (bank transfer details, a payment link or other accepted methods)

Tips

• Describe deliverables in the client's words (for example the project name on the purchase order) so the invoice is easy to approve.
• For hourly work, put hours in Qty and your hourly rate in Rate; add a short date range in the description.
• If the client paid a deposit, enter it under “Amount paid / deposit” so the balance due is correct.
• Only add late fees if your contract allows them and they are permitted where you work.
• US clients often ask independent contractors for IRS Form W-9 so they can report payments. It is a separate form, not part of the invoice.

How to fill it in

1. Open the template and add your business name, contact details and (optionally) your logo. They're remembered on this device for next time.
2. Add your client's name and address, or pick a saved client.
3. Edit the starter line items, enter quantities and rates, and set tax, discount or shipping if they apply.
4. Choose payment terms (for example Net 30) and add payment instructions in Notes.
5. Download the PDF and send it to your client from your own email.

This page is general information, not tax, legal or accounting advice. Rules differ by state and country — check with your state revenue department or a qualified professional.